Requesting a laptop or other equipment

Tidewater Analytics is a fictional company. This is a sample document for pdfconversionapi.com, released under CC0 1.0.

Who can request equipment

Every full-time and part-time employee can request a work laptop, a monitor and the accessories listed below. Contractors get equipment through their agency. Do not buy equipment yourself and expense it. Purchases outside the IT request portal are not reimbursed.

If you need something that is not on the list, write to the help desk at it-help@example.com and say what it is for. Requests marked urgent are reviewed the same business day.

How a request moves

Open the IT request portal and choose a kit.
Add a short reason. Your manager sees it in the approval email.
Pick a delivery address:
- the office front desk, or
- your home address on file in the HR system.
Track the order from the portal. You get a tracking number when it ships.

Standard kits

Kit	What is in it	Budget
Standard	14-inch laptop, 24-inch monitor, keyboard, mouse	$1,450
Engineering	16-inch laptop with 32 GB of memory, two 27-inch monitors, dock	$2,980
Field	Rugged 13-inch laptop, mobile hotspot, carrying case	$1,720
Replacement cycle for every kit		4 years

Budgets include sales tax and shipping.

Accessories you can add

Headset with microphone
Laptop stand
Ergonomic items, with a note from your manager or HR:
- split keyboard
- vertical mouse

Appendix: returning equipment

When you leave Tidewater Analytics or your kit is replaced, IT sends a prepaid return box. Wipe nothing yourself; IT erases each laptop with a logged, certified wipe after it arrives. Keep the box for 30 days in case the shipment is lost.